Trainer Appraisals

Trainer Reappointment

The School of Primary Care has a statutory duty to notify the GMC of your appointment and reappointment which normally happens every 5 years (2 years for new trainers first appointment).

Details of the reappointment process and requirements are available here:

Trainer Appraisals

Annual appraisal of Trainers is a GMC requirement.

Evidence of appraisal as a Trainer should be included in your supporting documents for your Annual GP Appraisal.

Trainer appraisal can take the form of appraisal by a TPD from the Training Programme or Peer Appraisal by a fellow Trainer. It may include an observed teaching session and reflection upon a significant training event. It must include a review of previous educational PDP and agreement on new personal development goals.

Please see the generic guidance on Trainer Appraisal from the School of Primary Care:

North Cumbria GPTP Trainer Appraisal Process

  • Trainer appraisal by a TPD occurs on an annual basis.
  • The Training Programme will notify you when this is due and arrange for a TPD to visit you at your practice. As preparation you will be asked to complete a Trainer self-assessment (Form1) and to describe your progress with your last PDP (Form 2).
  • New trainers will complete a Trainer Needs Assessment Questionnaire (Form 5) for the first appraisal .Thereafter the TNAQ is optional and can be completed if you wish to assess your own development needs in more detail. Similarly Form 6 is a check list of ideas or topics you may wish to explore at your appraisal. We will send you both of these forms to look at prior to your appraisal.
  • Please return your completed Form1 and updated Form2 to the training programme office 2 weeks before your appraisal which will be sent on to the TPD appraising you.
  • TPD will complete an appraisal summary (Form 3) and agree a new PDP with you (update your existing Form2). This will be sent to you after your appraisal and, once agreed, stored in your trainer file. Please be aware that all trainer documents stored by the training programme may be shared with the Postgraduate school of primary care.

Significant Educational Event Analysis

As in core general practice, you can use the same process to reflect on any significant educational events (Form7). This can form part of your Trainer Appraisal.

Observed Teaching Session

Observed teaching can occur in several settings but must be undertaken must at least once in every 5 years, before your re-appointment. The feedback from the observation needs to be documented and copied to the Training Programme (Form 8 is a template you can use to capture this feedback, your reflections and any developmental needs identified). This is the Trainer's responsibility.

Trainer Standards 6.8: Reappointment will include evidence of observation of a Trainer's teaching. The feedback on the teaching will be documented and form part of the Trainer's PDP.

Suggestions for arranging your Observed Teaching:

HDR Group Teaching: Ask a TPD to sit in. We will aim to liaise with you at the time of arranging the session to identify if we need to build this in. Not teaching on our HDR? We are always looking for fresh ideas and talent: just ask if you would like to run a session, even if it is just a one-off.

Trainer Workshops/Groups: Volunteer to run a Trainer Workshop/group or a session at the Trainer Conference. You can seek feedback from any of the TPDs or Trainers present.

Recorded Teaching: With your trainee's consent record a Tutorial. We will aim to have one Trainer Workshop per year dedicated to reviewing Observed Teaching. Can't make the workshop? You can ask one of the TPDs or a fellow Trainer to review it and provide you with feedback.

Directly Observed Teaching: Seek feedback on your teaching in a Tutorial or on a practice teaching session from a fellow Trainer or TPD. If you would like a TPD to come to your practice to sit in on a Tutorial, ask the Training Programme to help you arrange this.

Does Role Play count? Unfortunately, observation of you doing a role play of your teaching does not satisfy the School of Primary Care requirement for observation of teaching. It is however, a valuable learning tool and is to be encouraged as a means of developing your skills as a Trainer.


Form 1: Trainer pre-appraisal self-assessment
Form 2: Personal Development Plan
Form 3: Trainer appraisal summary
Form 4: TPD prep checklist
Form 5: TANQ (Trainer needs assessment questionnaire)
Form 6: Suggested areas to explore at trainer appraisal
Form 7: Significant Educational Event Analysis
Form 8: Observed Teaching Feedback
Form 9: GP trainee feedback

Trainee Feedback

Feedback is sought from your Trainee at the end of each of their posts.

A copy of your feedback will be sent to you. Please discuss any issues raised with your Trainee and let us know how you intend to address any issues identified.

We also meet with all trainees in the middle of every post to monitor their progress. This is also an opportunity to identify and address any issues with the post. We will share a brief summary of this meeting in Educators notes on eportfolio.

The collated feedback from your Trainees will be reviewed with you during your Appraisal with a TPD.

Peer Review

In the past we have utilised a peer appraisal system and trainers have reported that the protected one to one time with a fellow trainer to discuss training issues provides valuable insights and learning opportunities. We will aim to incorporate opportunities for one to one peer discussion of training issues on a regular basis into the annual conference or trainer group sessions.

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